Contact Information
FIMS Communications
Becky Blue
Email
519-661-2111x88493
FIMS & Nursing Building
Rm 2060C
Records and Archives Intern - World Intellectual Property Organization (WIPO)- Geneva, Switzerland
The World Intellectual Property Organization in Geneva is looking for an intern for its Records and Archives Section. The Section is responsible for the development and implementation of policies, procedures and best practices for the management of WIPO's organizational records and archives. The Section also contributes to the delivery of integrated strategies for knowledge management and enterprise content management to support businessneeds and knowledge-sharing.
The Records and Information Management Intern will contribute to the Records and Archives Section’s operations and initiatives through specific tasks, including drafting new procedures, creating inventories for archival materials, assisting with records disposition activities, and assisting with the preparation of promotional materials of RIM policies, procedures and services.
The incumbent works under the direct supervision of the Head, Records and Archives Section.
The incumbent will perform the following principal duties:
(a) Contribute to the drafting of a set of archival procedures;
(b) Assist in drafting new guidance, training material and communications to promote RIM policies, procedures and services
(c) Create inventories for WIPO archival material;
(d) Assist as required with records disposition tasks and with Enterprise Content Management (ECM) project-related tasks;
(e) Perform other related duties as required.
Requirements:
Education
*Essential*
Advanced university degree in the field of records, information and/or archival management or related field obtained less than two years from the date of the internship application; or
Coursework - but not yet the final thesis - completed for an advanced university degree in the field of records, information and/or archival management or related field; or
A first advanced university degree in the field of records, information and/or archival management or related field completed more than two years ago, but incumbent is currently enrolled in a subsequent university degree
or further post-graduate studies.
Experience
* Essential*
Not required.
* Desirable*
Work experience in a relevant field would be an advantage.
Languages
* Essential*
Very good knowledge of English and/or French
* Desirable*
Knowledge of any of the following WIPO official languages *would be an advantage:* Arabic, Chinese, Russian, and Spanish*.*
Job-related competencies
* Essential*
Good knowledge of archives and records management principles and practices, and related international standards and best practices;
Practical knowledge of archival descriptive standards (e.g. ISAD(G)) and metadata standards;
Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint);
Strong analytical, research and drafting skills;
Excellent communication and interpersonal skills, and an ability to work effectively and harmoniously in a multi-cultural environment;
Good attention to detail;
Strong client orientation.
*Desirable*
Working knowledge of enterprise content management systems such as Open Text Content Server;
Working knowledge of archival management systems.
Category II Internship:
a) Individuals pursuing their first advanced university degree who have completed their coursework, but not the final thesis; or
b) Individuals who have obtained their first advanced university degree and who are pursuing a subsequent university degree; or
c) Individuals who have obtained their most recent advanced university degree less than two years from the date of the internship application.
Stipend
· *Category II* interns receive a monthly stipend of 2,070 Swiss francs.
Note: the stipend amount above is for a full-time internship.
How to apply:
To be considered for this internship opportunity, please follow the two-step application process below by the application deadline of October 8, 2021.
1. Submit an application (including cover letter) to the Internship Roster
https://wipo.taleo.net/careersection/wp_internship/jobsearch.ftl?lang=en .
2. Send a copy of your application to erecruit@wipo.int clearly indicating “Internship – Records and Archives Section” in the subject line.
For more information on WIPO’s Internship Program, please visit the WIPO Internship Program website
https://www.wipo.int/jobs/en/internships/index.html
